Quotations and purchasing for companies

Purchasing and admin staff who need a snack box quotation for their company usually face the same three things. The manager wants clear figures, the organiser wants to know when the boxes will arrive, and everyone wants the agreed total to match what is paid. This page explains how to request a quotation from BreakHub, what to have ready, and which points the team confirms order by order.

There are two ways to ask for a price: the form on the quotation page, or the LINE order button. Both take the same information, so use whichever is easier for you.

How do I request a snack box quotation?

You can request one in four steps, from choosing a set to confirming the order. The team sums up the menu, delivery fee and total before you decide to order.

1. Choose the set you are interested in, or give a budget per box and let the team put a set together.
2. Send the number of boxes, the date and time you need them, the delivery address and the type of event, through the LINE order button or the quotation form.
3. The team replies with the confirmed menu, delivery fee and total.
4. You check and confirm, then pay 100% before delivery day. Only then does the order join the preparation queue.

If you press the LINE order button on a set page, the order summary is copied into the chat for you, so there is no need to retype it.

What company information do I need for a quotation?

The team needs five main details to price an order. If your company has extra requirements for how documents are written, include them in the same message and wait for the team to confirm whether that order can meet them.

Detail	Example	What it is used for
Number of boxes	60 boxes	Working out the total, minimum 50 boxes
Sets	40 Recommend Set and 20 Best Seller Set	Pricing per box. Sets can be mixed, with at most 20 pieces of any one pastry
Date and time	The 12th at 09:30	Scheduling the bake
Delivery address	Building name, floor, drop-off point	Confirming the area and the delivery fee
Type of event	Internal meeting, training, seminar	Helping to suggest a suitable set

If your company wants the document to carry a specific legal entity name or address, send it along with the order details and the team will tell you how far they can go. The documents issued on request are a quotation, an invoice and a receipt. There is more on the page about quotation, invoice and receipt documents for companies.

How is the total worked out before I ask for a quotation?

The starting figure is the number of boxes times the price per box. The delivery fee is added afterwards, based on the real distance the team confirms. It is not included in the box price.

Here is an example. An HR team orders for a quarterly meeting of 60 people: 40 Recommend Set boxes and 20 Best Seller Set boxes.

Item	Boxes	Price per box	Total (baht)
Recommend Set	40	70	2,800
Best Seller Set	20	85	1,700
Total before delivery	60		4,500

The ฿4,500 does not include delivery, which is charged by distance. If you want to try different mixes to fit a budget, use the snack box budget calculator before you send your details. Swapping the 20 Best Seller Set boxes for Value Set boxes would lower the total by ฿860, because each box is ฿43 cheaper.

What does the company side need to prepare for procurement?

Most procurement paperwork starts with a quotation and continues with your own internal approval. BreakHub cannot know your company's steps in advance, so check with accounting or the approver before you send the request.

These are the questions worth asking inside your company first.

• Number of quotations. Some organisations must attach several quotations for comparison, so ask the approver how many are needed.
• Approved budget. Check whether the budget for this event includes delivery, because delivery is separate from the box price.
• How items are listed. Internally you may need to write it per box or as a single snack set, so tell the team which form you want.
• Paperwork after delivery. If you need an invoice or a receipt, say so in your first message.

A quotation, an invoice and a receipt can be requested. Any special document format that your organisation sets itself is not fixed on this page and has to be confirmed with the team order by order before you place the order, so accounting does not find a mismatch later. Government work has its own page: break boxes for government agencies.

How does a break catering quotation help the buyer?

A quotation shows the approver the items, the quantity and the total on a single page before any money moves. The buyer can also use it to confirm with the team what was agreed. Here are two situations compared.

Situation	Price asked only in chat	With a quotation
Asking for budget approval	Only chat messages to attach	The items and total the team confirmed
Checking the delivery	You have to remember how many boxes were agreed	Compare the count against the document straight away
Changes after ordering	Scroll back through the chat	State exactly what changed from what

The delivery fee is where paperwork stalls most often. Admins tend to get approval for the pastries only and meet the delivery fee later. To avoid that, ask the team to put the delivery fee in the first total, and write in your approval request "box total plus the delivery fee quoted by the team".

Read next: what to tell the team before you order

Can I cancel, change the quantity or get a refund after ordering?

You can reduce the number of boxes if you tell the team 48 hours ahead. After that, the original count stands as the amount to pay. This page gives no fixed terms for cancelling a whole order or for refunds, so message the team on LINE the moment your plans change and they will say whether that order can still be changed, depending on where preparation stands.

A few habits lower the risk.

• Confirm attendance as closely as you can. Do this before you confirm the order, because changes after preparation starts are harder.
• Give a range if you are unsure. Say 60 to 70 boxes and ask the team how late you can lock the number.
• Keep the confirmation message. The team's summary of items and total is your evidence when you ask for a change.
• Watch the 50-box minimum. If a reduction would drop the order below 50 boxes, ask the team first, because the minimum per order is 50.

Refunds work the same way: ask about the terms before you confirm, not after the pastries have been made.

What should I check before I send the quotation form?

If you can answer these six points, the team has almost nothing to ask back and you get the quotation sooner.

1. The date and time you want the boxes.
2. The total number of boxes and how many of each set.
3. The delivery address, with the floor or meeting point and a contact name on site.
4. The budget per box or the approved total.
5. The paperwork your company needs after delivery.
6. Any food concerns among attendees, which you should ask the team about.

Deliveries to offices more often go wrong over an unclear address or nobody coming down to receive the boxes than over price, so give a contact who can be reached on the day. It also helps to compare your list with the snack box ordering checklist for purchasing teams and to browse all sets on the snack box page.

What to know before ordering

A BreakHub quotation applies to orders of 50 boxes or more, and several other limits are worth knowing before you plan.

• Minimum 50 boxes per order. Smaller events cannot order directly, so try combining several teams or breaks into one order, or ask the team on LINE.
• Delivery is separate. The fee is by distance and quoted before you confirm. The team checks each address first to see whether delivery is possible.
• Not everything can be done on the same day. The normal lead time is 2 days. The rush options use a limited menu and depend on the queue.
• Payment in full before delivery. You pay 100% before delivery day, and reducing the box count needs 48 hours of notice.
• Allergies. BreakHub does not guarantee that boxes are safe for people with food allergies. If you have a specific case, ask the team before ordering how far they can help with the menu.

Summary

Requesting a snack box quotation for your company from BreakHub takes only a few details: number of boxes, sets, date and time, delivery address and type of event. Boxes are ฿42, ฿70 and ฿85, the minimum is 50 boxes, and delivery is quoted separately by distance. The team confirms the total before you decide to order. If you have document requirements or cancellation questions, raise them in your first message.

When you are ready, send the details through the quotation form or press the LINE order button on a set page.