Snack boxes for executive and board meetings

Executive and board meetings usually have fewer people than a normal meeting, but the organiser has to be more careful. What sits in front of each attendee says something about how guests are looked after. This page helps you choose an executive meeting snack box from the premium sets we actually sell, and shows how to work out which one fits your meeting.

BreakHub has two premium sets: the Recommend Set at ฿70 and the Best Seller Set at ฿85. We do not offer levels we do not sell. If your budget falls between the two, we will tell you plainly which is closest. The one thing to know up front is the 50-box minimum per order, so a small board meeting has to be combined with other needs. That is covered in the budget and limits sections below.

People describe this kind of order in different ways: executive hospitality snacks, board meeting snacks, director meeting refreshments. In practice it is the same job. The boxes arrive on time, sit at each seat, and nobody has to walk around serving while the meeting is running.

Should an executive meeting use the Recommend Set or the Best Seller Set?

Choose by the drink, because the pastries are the same in both sets: 2 premium pastries. The Recommend Set at ฿70 has no drink. The Best Seller Set at ฿85 includes a 180 ml orange juice drink. The difference is ฿15 per box, and both sets let you pick pastries from the premium menu of 19.

Set	Price per box	In the box	Choose it when
Recommend Set	฿70	2 premium pastries	The room already has coffee, tea or water
Best Seller Set	฿85	2 premium pastries, 180 ml orange juice drink	You want the drink to arrive in the same box
Value Set	฿42	1 classic pastry, 100 ml drinking water	Assistants, followers, or a tighter budget

Every pastry is baked fresh for the order with no preservatives, packed in its own clear sachet, and each box has tissue. Directors can pick up a pastry without touching the others. Premium items that suit a meeting room because they are not messy include Double Chocolate Croissant, Ham and Cheese Bun, Egg Tart, Butter Cake and Chocolate Cookie Brownie. The team confirms the menu with you before anything is prepared.

How much should an executive or board meeting snack budget be?

At 50 boxes, the Recommend Set comes to ฿3,500 and the Best Seller Set to ฿4,250 before delivery. Other quantities are price per box times the number of boxes, as in this table.

Boxes	Recommend Set	Best Seller Set	Delivery
50 boxes	฿3,500	฿4,250	Quoted by distance
60 boxes	฿4,200	฿5,100	Quoted by distance
80 boxes	฿5,600	฿6,800	Quoted by distance
100 boxes	฿7,000	฿8,500	Quoted by distance

Delivery is charged by real distance and the team tells you the amount before you confirm. Ask for it before you send the budget to whoever approves it. If executive meetings run back to back during a single day, compare with planning two breaks in one day, because the second break often uses a lighter set.

Can I mix sets when executives and their team meet on the same day?

Yes. One order can mix sets, for example the Best Seller Set for executives and the Value Set for assistants and followers, as long as the total reaches 50 boxes. Take 15 executives on the Best Seller Set and 35 team members on the Value Set: (15 × 85) + (35 × 42) = 1,275 + 1,470 = ฿2,745. That is exactly 50 boxes, before delivery.

This lets a small board meeting clear the minimum without ordering premium boxes for everyone. The other route is to combine with another meeting on the same day, such as a quarterly review or a mid-level management seminar. One rule that assistants should know: a single kind of pastry can be ordered up to 20 pieces per order. Fifteen Best Seller boxes mean 30 pastries, so you need at least 2 kinds.

Here is a planning example. A large meeting of 60 starts at 9:00 with a break at 10:30. Twenty executives take the Best Seller Set and the other 40 take the Recommend Set. That is 40 + 80 = 120 pastries, so you pick at least 6 kinds from the premium menu to stay within 20 pieces each. It also gives the table some variety.

When should the boxes arrive for an executive meeting, and how should they be laid out?

Have the boxes arrive about 30 to 45 minutes before the meeting, then have the assistant place one at each seat before attendees enter the room. That window covers signing in at the lobby, the lift ride and any small problem on the day. The arrival time agreed for each order is confirmed with the team, and we do not guarantee a delivery time in advance.

Executive meetings are often rescheduled. If the real start time may move, tell the team as soon as you know. If the meeting moves to another day, talk to the team about changing the delivery date. Freshly baked pastries should not be kept overnight on your own.

1. Confirm the meeting time with the executive's assistant one day before ordering.
2. Send the name and a reachable phone number of the person receiving the boxes on the morning of the event.
3. When the boxes arrive, count them against the order.
4. Place them before the meeting starts, with the front of each box facing the seat.

If the meeting has a quiet working part and a short break in the middle, agree with the chair whether to open the boxes at the start or at the break. Some rooms have rules about noise during important agenda items.

Read next: meeting break snack boxes for rooms below board level.

How do you choose VIP break snacks for invited guests and outside attendees?

For invited guests, placing the box at the seat 15 to 20 minutes before the meeting looks tidiest. Multi-item VIP spreads, such as fresh fruit or small plates, are not on our standard list. Ask the team whether they can be arranged.

• On-site contact: This should be the assistant or coordinator on that floor, so the courier can reach someone the moment they arrive at the building.
• Foreign guests: Ask the team about ingredients before ordering, because some guests have dietary limits, and we do not guarantee special-diet items.
• Mixed sets: If you want guests on one set and staff on another, they can be combined in one order.
• Other drinks: Drinks can be added or swapped per box. Ask the team when you order.

Hot drink service, table setup and serving staff are not part of our standard service. Ask the team before ordering if you need them.

How is a premium corporate snack box different from the standard set?

The difference is in the pastries and the drink. The Recommend Set and Best Seller Set use premium pastries from a menu of 19, while the Value Set uses classic pastries from a menu of 10. How you order, the lead time and the minimum are the same for every set.

• Number of pastries: The Recommend Set and Best Seller Set hold 2 premium pastries, and the Value Set holds 1 classic pastry.
• Drink: The Best Seller Set has a 180 ml orange juice drink, the Value Set has 100 ml drinking water, and the Recommend Set has no drink.
• Price: The premium sets are ฿70 and ฿85, against ฿42 for the Value Set.

If a company wants a premium coffee break to feel different from the usual, use the premium sets only for meetings with outside guests and the standard set for internal ones. That keeps the total budget under control without lowering the level every time. For the wider picture of company orders, see company break catering.

How do executive assistants place an order?

There are four steps: send the event details, check the menu and delivery fee, confirm the total, then wait for the delivery at the agreed time.

1. Confirm with the executive which set they want and how many people attend, including assistants and followers.
2. Send the quantity, date, time, floor, meeting room and receiver's name with the LINE order button, or fill in the quote request form.
3. The team confirms the menu, delivery fee and total.
4. Pay 100% before the delivery day, and we prepare the order for delivery before the meeting at the agreed time.

Order at least 2 days ahead. If you need to reduce the number of boxes, tell us 48 hours before; after that the original count stands. If a meeting is called at short notice, there are rush options: order before 10:00 for delivery at 17:00 the same day, or receive within 4 hours of confirmation. These work for only some pastries and depend on that day's queue. See the express delivery page for the rules. On request we can provide a quotation, an invoice and a receipt.

What mistakes do assistants most often make when ordering executive meeting snacks?

Most of them have nothing to do with the pastries. They are on-site details that were forgotten. This table lists the common ones and how to avoid them.

Problem	How to avoid it
Counting attendees without their followers	Ask each executive's assistant how many are coming along
Floor or room not fully stated	Give the building, floor, room and receiver's name
Arrival time set equal to the meeting start	Ask for arrival about 30 minutes earlier to allow for sign-in and the lift
Changing the set after confirmation	Tell the team at once; whether it can change depends on whether preparation has started
Choosing one pastry for the whole order	A single kind is limited to 20 pieces, so a mix is needed anyway

What to know before ordering executive meeting snacks

There are five real limits to know before you decide. We state them plainly so you do not meet them close to the event.

• Minimum 50 boxes: We do not accept smaller orders. A meeting with fewer people has to combine orders or ask the team on LINE.
• Lead time: Normally at least 2 days. Rush orders work only for some pastries and need a queue check first. We do not promise to make it in time.
• Delivery area: Bangkok and surrounding provinces, confirmed per address. The delivery fee is separate from the box price and charged by real distance.
• Special diets: We do not guarantee allergen-free or special-diet items. Anyone with a severe allergy should ask about ingredients directly.
• Serving: We deliver the boxes to the building. There is no serving staff or table setup in the meeting room.

Summary

The executive meeting snack boxes we sell are the Recommend Set at ฿70 and the Best Seller Set at ฿85. Both hold 2 premium pastries, and the difference is the 180 ml orange juice drink. The minimum is 50 boxes, and mixing with the Value Set in one order helps reach it. Order at least 2 days ahead, have the boxes arrive about half an hour before the meeting, and expect delivery to be charged separately by real distance.

Ready to order? Fill in the quote request form or press the LINE order button on the set page you chose. The team confirms the menu and delivery fee before you pay.